[TIP] Conditionally Displaying Actions in Power Apps Portal Lists

 

Conditionally Displaying Actions in Power Apps Portal Lists

Introduction

In Power Apps Portals, displaying list actions like "Edit," "Delete," or custom actions conditionally can be a crucial requirement. The need for conditional display often arises based on specific attributes or states of the data being displayed. In this article, we will explore how you can conditionally show or hide actions on lists in Power Apps Portals.

Scenario: Displaying an "Edit" Option Based on Booking Status (Example)

For instance, in a list displaying various bookings, you might want to show an "Edit" option only when the "Booking Status" is set to "Pre-Booking."

You can achieve this by using FetchXML as the Filter Criteria of your action. Below is an example of FetchXML code:

<fetch>
  <entity name="tri_booking">
    <attribute name="tri_name" />
    <attribute name="tri_bookingstatus" />
    <filter>
      <condition attribute="tri_bookingstatus" operator="eq" value="100000000" />
    </filter>
  </entity>
</fetch>

General Steps for Conditional Display

1. Identify the List: Determine which entity list needs conditional actions.

2. Define the Condition: Understand the attribute and its specific condition that will be the base for showing or hiding an action.

3. Use FetchXML: Utilize FetchXML to filter the data that will meet the conditions for the action to be displayed.

4. Modify Action's Filter Criteria: Go to the Portal Management App, find your Entity List, and navigate to the "Entity List Actions." Here you can paste your FetchXML into the "Filter Criteria" field.

5. Test: Always make sure to test rigorously to ensure the action is displayed as expected for the right records.

Advantages

• Provides better user experience by only showing relevant actions.
• Helps in maintaining data integrity by preventing unauthorized or incorrect modifications.

Conclusion

Conditional display of actions in Power Apps Portals can significantly enhance user experience and data integrity. With the use of FetchXML and appropriate filter criteria, you can easily implement this in your lists.